Administration and Finance Analyst

Tiered Approach In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby: • Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026. • Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments • Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers • Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply. Background General Assembly Resolution 2186 (XXI) decided to “bring into operations the United Nations Capital Development Fund as an organ of the General Assembly which shall function as an autonomous organization of the United Nations. The UN Capital Development Fund (UNCDF) assists developing countries, especially least developing countries, in the development of their economies by supplementing existing sources of capital assistance by means of grants, loans, and guarantees. UNCDFs vision is to help mobilize and catalyze an increase of capital flows for SDG impactful investments to Member States to address the most pressing development challenges facing vulnerable communities in these countries and thereby contribute to sustainable economic growth and equitable prosperity. As a Flagship Catalytic Blended Financing platform of the UN, UNCDF utilizes its unique capability in the UN system to deploy grants, loans and guarantees to crowd-in finance for the scaling of development impact. UNCDF focuses on where the needs are greatest, a deliberate focus and capability rooted in UNCDF’s unique investment mandate to support the achievement of the 2030 Agenda for Sustainable Development and the realization of the Doha Programme of Action for the least developed countries, 2022–2031. As per its Strategic Framework, UNCDF works to deploy its functions as a hybrid development organization and development finance institution. UNCDF responds to Member States requests for assistance by providing targeted technical and financial advisory services on investments for development outcomes, designing bespoke financial structuring solutions, undertaking financial derisking of investments, and enhancing investment readiness of SDG aligned projects in partnership with private sector, United Nations Organizations, International and Local Finance Institutions, Development Finance Institutions as well as Foundations and Philanthropy, among others. UNCDF works to develop local financial systems, new markets and mobilize and crowd in capital from public and private sources. UNCDF is driven by a partnership mindset which enables it to deploy its different capital capabilities in highly tailored and responsive ways in order to mobilize investments flows from other sources, in particular from the private sector. By structuring transactions which are highly impactful, but also recognize the need for multiplying the impact of its own capital, UNCDF seeks to position itself as a preferred partner for different stakeholders. UNCDF’s work is focused on three priority areas, including: • SME Finance • Sub-National Finance • Digital Finance Within UNCDF’s thematic are of nature, climate and energy financing, the Democratic Republic of the Congo (DRC) Sustainable Energy 2 program, a 5 year program funded by the Central African Forestry Initiative (CAFI) and Fonds National de REDD+ (FONAREDD DRC), aims to scale up clean energy solutions to reduce deforestation and emissions, through building a diversified investment portfolio across clean fuels, renewable electrification, and sustainable biomass. To continue driving these objectives, UNCDF seeks to hire an Administration and Finance Analyst for the Sustainable Energy 2 Program. The Administration and Finance Analyst will support the Energy Investment Program Manager in the day-to-day operations, reporting and activities, to ensure that the program is efficiently executed against donor-committed timelines. Duties and Responsibilities The Administration and Finance Analyst will provide support in the effective financial management, administrative support, and compliance with UNCDF/UNDP rules and procedures. The incumbent will play a critical role in supporting program operations, managing budgets, overseeing procurement, and ensuring transparent and efficient use of resources. Key Duties and Responsibilities: Support to Project Planning and Management • Assist in standardizing finance and accounting systems in accordance with UNDP and UNCDF procedures. • Support preparation of annual work plans, budgets, budget revisions, procurement plans, and ensure proper system entry. • Review budget revisions, financial plans, and ensure timely reporting and submission to relevant stakeholders. Financial Management and Reporting • Assist in monitoring project expenditure and cash flows to ensure compliance with approved budgets. • Support quarterly Fund Authorization and Certification of Expenditures (FACE) reviews, cashbook and bank reconciliations. • Prepare and maintain detailed financial records and reports, ensuring accuracy and completeness. • Prepare and monitor budgets, financial forecasts, and expenditure reports. • Ensure support in compliance with UNCDF/UNDP financial regulations and donor requirements. • Support the consolidation of investee financial reports to inform annual financial reporting and plans, to the donor and to UNCDF. Procurement and Contract Administration • Support procurement processes, including preparation of requests for quotations/proposals and contract management in adherence to procurement policies and procedures. • Maintain accurate records of procurement activities and vendor performance in line with UNCDF standards. Administrative Support • Oversee office operations, logistics, and asset management. • Assist with events management, travel arrangements, and documentation and records management. • Facilitate communication between project teams and partners. Audit and Compliance • Facilitate internal and external audits, ensuring timely submission of required documentation. • Support the implementation of risk management and compliance measures. Program Support and Coordination • Support data collection for companies during due diligence process, when necessary. • Provide administrative and financial input for program planning and reporting. • Liaise with partners, government counterparts, and stakeholders on financial and administrative matters. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization Competencies Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination Cross-Functional & Technical competencies Thematic Area Name Definition Finance Budget Management Ability to support budgetary aspects of work planning, drawing and management of budgets. Finance Audit (General) Understands audit regulations and standards; ability to examine and verify financial accounts and records. Finance Finance Business Partnering Supports business units by providing financial solutions and advice; understands organizational operations and challenges. Administration & Operations Documents and Records Management Manages overall document lifecycle including storage, archiving, and retention policies. Administration & Operations Travel Policy and Procedures Understands travel policies and related administrative rules; able to interpret and apply them appropriately. Business Management Operations Management Ability to effectively plan, organise and oversee different parts of corporate operations, simultaneously and in an integrated way, in order to convert the organisation’s assets into the best results in the most efficient way. Knowledge of relevant concepts and mechanisms. Procurement Procurement Procedures Knowledge of procurement processes and adherence to UNDP procurement policies. Required Skills and Experience Education: • A professional accounting qualification from an internationally accredited institute of accountancy, and/or Advanced (Master´s) University Degree in Finance and/or Accounting is required. Or • A first-level university degree (Bachelor’s degree) in the above fields in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree. • Candidates with professional accounting qualifications from an internationally accredited institute of accountancy will have a distinct advantage. • Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete the Finance Training and Certification Programme (FTCP), if recruited. • Candidates satisfying the two above criteria are exempted from undertaking the UNDP Advanced Accountancy and Finance Test (AAFT). • Candidates with MBA or master’s in finance with no accountancy qualification but with relevant experience must successfully undertake the UNDP Advanced Accountancy and Finance Test (AAFT) to be eligible for shortlisting. Experience: • Applicants with a Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience. Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of Finance and Operations in a national or international organization implementing the development projects, and/or leading and managing projects. Desired skills in addition to the competencies covered in the Competencies section • Experience with UN agencies or international organizations. • Familiarity with energy, climate, or investment-related programs. • Knowledge of financial management systems and procurement procedures. • Experience with UNCDF/UNDP rules and procedures is an advantage. • Knowledge of Entreprise Resource Planning (ERP) systems (e.g., Atlas, Quantum). • Strong financial analysis and reporting skills/experience. • Experience in finance, programme support, management advisory services and managing staff and operational systems. • Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages. Required Language(s): Fluency in French is required, English proficiency would be an asset. Travel and Reimbursement The Administration and Finance Associate will be required to report to the office. Travels within the DRC for on-site project monitoring and financial spot check support may be required and will be paid for by UNCDF, in accordance with UNCDF travel policies. A separate TOR with clear deliverables, budget and timelines will be prepared and agreed prior to each field mission. i. Frequent travel annually for onsite assessments, due diligence and monitoring ii. Occasional other international travel may be required Equal opportunity As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all. Sexual harassment, exploitation, and abuse of authority UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. Right to select multiple candidates UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Use of AI by candidates Applicants are invited to read UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection Scam alert UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert. #LI-DNI