Senior Regional Financial Management Officer

Organizational Setting The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger. It does so by investing in rural people. IFAD finances programmes and projects that increase agricultural productivity and raise rural incomes, and advocates at the local, national, and international level for policies that contribute to rural transformation. The Financial Operations Department (FOD) is a dynamic, strategic and responsive business partner responsible to set and implement IFAD's financial strategy and manage its financial and material resources. FOD ensures that IFAD's resources are efficiently, economically and effectively used to achieve the Fund's objectives in the long-term, safeguarding IFAD's financial sustainability, and delivering on its development commitments. FOD is led by the Associate Vice President & Chief Financial Officer and is comprised of three (3) divisions: the Treasury Services Division (TRE), the Financial Controller's Division (FCD) and the Procurement and Financial Management Division (PFM) and a Development Finance (DF) team. The Procurement and Financial Management Division (PFM) ensures a robust fiduciary system across IFAD operations, identifying and mitigating project procurement and project financial management risks through rigorous processes and controls. Job Role The Senior Regional FM Officers at this level manage a complete financial operation, encompassing a wide variety of funding sources, a large volume of transactions and extensive dispersed activities. They work in close collaboration with the Regional director, Country Directors (CD), and other programme management and technical staff to ensure consistency, cohesion and synergy in the application of technical support and provision of programme development support. They are typically accountable for the regional work plan establishment and supervision of a team of Finance Professionals and/or Assistants. The incumbent is embedded in the regional financial management team, and works in close collaboration with the Regional and Country Directors, as well as other programme management and technical staff including procurement officers to ensure consistency, cohesion, and synergy in the application of technical support and provision of programme development support. Senior Regional FM Officers will travel extensively within the region and other international travel to perform the work of the Organization as they oversee financial management portfolios directly. Key Functions and Results 1.FINANCE PRACTICE LEADER: The Senior Regional FM Officer is accountable for technical leadership in her/his operational area at the regional level ensuring compliance with financial principles and concepts, policies, regulations and rules as well as for soundness of judgement and conclusions. The Senior Regional FM Officer contributes to the development, implements and monitors the interpretation and application of new financial policies, regulations, rules, practices, procedures and systems to meet the evolving needs of the Fund. The incumbent provides authoritative knowledge of the Fund`s governing structure, mandate, long-term business strategy, financial rules and regulations as well as international standards in auditing and accounting and public financial management. The incumbent enhances accountability in the financial management of IFAD funded programs and projects. 2. FINANCE BUSINESS PARTNER: The Senior Regional FM Officer is a credible, trusted partner to the portfolios served. The incumbent contributes directly to the development of the Fund`s financial strategy and plans as well as models a commitment to financial integrity by acting as a responsive and constructive service provider with a focus on results. In all interactions the incumbent promotes the concept of results based management and accountability for the financial resources entrusted to IFAD. 3. FINANCIAL MANAGEMENT: The Senior Regional FM Officer is a team leader with the capacity to develop as well as authoritatively interpret and apply a broad range of international and IFAD financial policies, rules and regulations as well as systems, standards and techniques. Activities performed by all finance occupations include • Contributing to the development and continuous evolution of strategic frameworks; • Adapting rules and establishing financial procedures relating to the assigned operation; • Creating effective monitoring systems including operational oversight to ensure effective management of assigned operations, including ensuring due regard to segregation of financial tasks as required; • Financial reporting and preparing responses for management on queries raised and views expressed by IFAD`s Governing Council and other relevant shareholders/partners; • Reviewing audit reports and providing guidance to IFAD staff and ministries/ auditors/ projects on sound financial management practices; • Leading the preparation of timely, substantive replies to internal and external audit observations concerning the assigned financial operation; and • Analysing IFAD experience with other IFIs and development organizations to adopt best financial management practices in administering IFAD`s financial resources • Other project financial management activities as per the risk based assurance framework. Representative occupational activities include: • Acting as regional focal point and responsible for providing technical leadership to regional and country programmes and project activities; • Formally supervising Finance Officers and national officers as relevant who in turn are responsible for managing the full range of loans and grants portfolio(s), as well as managing a regional portfolio directly; • Managing portfolios to ensure improved results of the financial management of IFAD projects and programmes in line with the underlying risk based assurance framework and related procedures; • Participating directly in the project activities including the conduct of financial management assessments and review of Project design documents in relation to financial management (e.g. project procurement, flow of funds arrangements, financial reporting, and audit), assessing the appropriate use and reliance on country systems; Advise FM aspects of different instruments and products. • Assesses FM risk ratings and related mitigating actions throughout the project cycle including mitigation measures to be incorporated in financial covenants; • Contributing to legal documents and proposed covenants required to reflect sound FM arrangements. Represents financial matters for IFAD in financing agreement negotiations as part of the Country Management Team. • Monitoring financial management compliance in-country as part of supervision or implementation support missions and financial progress monitoring of ongoing projects including review of project financial reporting, cash flow forecasting and audit reports and assess compliance with international standards. Reviews capacity and eligibility of auditors and outputs, as well as appropriateness of management responses to audit recommendations. Ensures compliance with IFAD`s financial management and audit requirements. This included reviewing, validating, monitoring and evaluating the FM arrangements on a continuous basis • Maintaining operational links with borrowers and project staff and cooperating institutions during implementation; • Coordinating financial management dialogue and actions on programmes and projects involving the Fund's operational staff, cooperating institutions, borrowers, co-financiers and projects; • Formulate authoritative recommendations to the borrower and proactive solutions to improve the quality of financial management. • Provide proactive financial management support and training and carrying out regular capacity building activities to projects, borrowers and other stakeholders as required and establish action plans to enhance quality of practices and outputs; • Participating in and contribute to internal and external meetings, training and events on financial management for advocacy, dissemination and knowledge management. • Responsible for contracting of financial management consultants to ensure full coverage of FM activities throughout the project cycle; supervising other junior and support staff and non-staff (including consultants or interns) as relevant; • Ensuring effective and accountable maintenance of data in the corporate FM systems. 4. AGENT OF CHANGE: The Senior Regional FM Officer understands and applies the principles of change management and proactively serves as a role model for transformation and capacity for acceptance of change. The incumbent uses a seasoned knowledge of results based management and budgeting, enterprise resource planning (ERP) and other information technology to develop, analyze and promote acceptance of new methods of work and automated work flows. The incumbent manages change through consultations with inter-organizational and internal finance colleagues and outreach to client offices to build understanding of and to ensure open and regular communications pertaining to current and planned changes in the Fund`s financial standards, regulations and rules. 5. MANAGERIAL FUNCTIONS: The Senior Regional FM Officer is typically a team leader with accountability for integrity, transparency, and equity in the management of IFAD resources. This may include: • People Management through work plan development, recruitment, performance and career management of P, GS staff and consultants as relevant as well as learning management establishing learning plans and ensuring staff supervised meet their development needs while meeting the needs of IFAD; • Resource Management by providing strategic and data inputs into the divisional budget preparation exercises; • Knowledge and Content Management by ensuring • Knowledge content within functional area is continuously updated and available to colleagues and clients • Best practices are continuously identified, documented and distributed and • Appropriate and up-to-date information and learning tools are available to the Fund`s managers, supervisors and staff; • And Information Technology Management through leveraging ERP functionality for improved business results, simplification of transaction and reporting processes and improved client services. Key Performance Indicators Senior Regional FM Officers are accountable for authoritative advice and guidance in regard to the Fund's financial policies, regulations and practices and authoritative interpretation to resolve difficult and unusual cases. They make recommendations to senior management on questions of financial policy, including those that may be the subject of inter-organizational consultations. Senior Regional FM Officers are also accountable for leading and ensuring the accuracy of a complete, complex financial operation identified by the variety and number of funding sources, diversity of currencies, and the requirement for producing various reports to legislative bodies, member governments, and others interested in the activities of the Fund. The incumbent achieves finance programme goals and objectives through innovative program design or redesign. The work requires the development of new and/or modifications of existing policies, practices and techniques as well as the review of Finance Officer and Analyst work performed at lower levels, taking corrective and adaptive actions. The incumbent provides technical advice to stakeholders in countries, leads technical discussions and capacity building in countries assigned. The KPIs include efficient performance of assigned finance operations and other responsibilities, technical quality in terms of both substantive depth and adaptive relevance to client needs and customer service approach to problem resolution and team leading characteristics, as well as maintaining data integrity on assigned portfolios. Working Relationships Internally Senior Regional FM Officers are authoritative technical advisers to the Fund's managers, other budget holders and staff in their area of assignment and advocate for accountability and integrity in the allocation and management of the Fund's financial resources. The incumbent manages professionals as relevant and leads to improve relevant policies and procedures. Contacts extend throughout the organization and may include Regional and Country Office management as needed, including project procurement teams, internal auditors and evaluation Officers. External work relationships for Officers normally require an exchange of information with a range of outside sources including staff from governments, specialized agencies, host agencies, Borrowers and Cooperating institutions, external auditors. External work relationships require collaboration, coordination and partnership building with local counterparts and external stakeholders to ensure the effective implementation of financial rules and procedures, with particular reference to the use of donor funding through contacts with Borrowers and Contributing institutions. The incumbent may also represent IFAD and PFM in global technical fora as required. Job Profile Requirements Organizational Competencies: Level 2: • Building relationships and partnerships - Builds and maintains strategic partnerships internally and externally • Communicating and negotiating - Acquires & uses a wide range of communication styles & skills • Demonstrating leadership - Leads by example; initiates and supports change • Focusing on clients - Contributes to a client-focused culture • Learning, sharing knowledge and innovating - Challenges, innovates & contributes to learning culture • Managing performance and developing staff - Manages wider teams with greater impact on others and on the organization • Managing time, resources and information - Coordinates wider use of time, information and/or resources • Problem-solving and decision-making - Solves complex problems and makes decisions that have wider corporate impact • Strategic thinking and organizational development - Staff in management and/or strategic leadership roles • Team working - Fosters a cohesive team environment Education: • Level - Advanced university degree from an accredited institution in a technically relevant area. The advanced university degree may be substituted by a first university degree and at least four (4) additional years of relevant professional experience over and above • Areas - Accounting, finance, business administration or other job related field. • Degree must be an accredited institution listed on https://www.whed.net/home.php Certifications: • Professional qualification of finance, economics and sustainable financing or similar professional qualification including CPA, or equivalent from an internationally recognised Institute of Accountancy is mandatory. Experience: • At least eight years of progressively relevant sound international professional experience in private or public sector financial management (accounting, auditing, finance, economics, financial analysis, business administration and in project administration in a multi-cultural organization or national organization providing support on a global scope • Experience with an international financial institution, audit firm, NGO with global outreach or other relevant institution would be an asset. Languages: • English and French (4 - Excellent) Skills: • IFAD financing strategy: Expertise on the Fund`s governing and financial structure, mandate, long-term business strategy, financial rules and regulations • Risk & compliance: Know-how in asset liability management, risk reporting, capital adequacy, quality assurance and compliance (e.g. Anti-money laundering (AML), Know your customer (KYC) processes), etc. • Risk management (e.g. reputational): Identification and assessment of potential liabilities and risks in IFAD's activities, particularly vis-à-vis third parties; ability to handle risks via contingency and mitigation strategies • Strategy implementation: Ability to lead and manage the development and implementation of medium to longer-term strategies for IFAD / for respective divisions • Performance management: Know-how in managing performance so that staff supervised deliver on the agreed objectives and meet their development needs while meeting the needs of IFAD. Is proficient in establishing clear performance goals (operational and behavioural) and learning plans as well as in evaluating the performance of staff against the set goals. • Basic ICT & digital fluency: High level of digital literacy and ability to quickly get familiar with new digital tools (e.g. ability to carry out EPR data entry and extraction when budgeting; monitoring security systems, uploading content to inter/intra-net websites, etc.) • Confidentiality & Discretion: Establishes self and division as trusted advisor to internal stakeholders by maintaining high level of discretion and confidentiality in assignments; demonstrates sound judgement when dealing with sensitive and/or confidential matters; drives good governance and is a "Culture Carrier" demonstrating IFAD institutional conscience through his/her work. • Leadership: Group thought leader, sought out by others and providing mentorship and effective guidance to others; Ability to build trust, inside and outside the organization by acting as a role model for IFAD's core values and competencies, and to provide a clear sense of direction, mentorship and effective guidance to the team, strategizing the IFAD's goals, giving the vision, empowering the team and ensuring a positive environment for all. Other Information Applicants should note that IFAD staff members are international civil servants subject to the authority of the President of IFAD. In accordance with IFAD's Human Resources Policy, the President can decide to assign them to any of the activities of the Fund. All International Professional staff members are required to be geographically mobile and positions in the professional category are subject to changes in location at any time in line with strategic priorities and reform initiatives in IFAD. IFAD is an Equal Opportunity Employer and does not discriminate based on ethnic, social, or political background, colour, nationality, religion, age, gender, disability, marital status, family size, or sexual orientation. This is in line with our Diversity, Equity and Inclusion (DEI) Strategy and our Policy to prevent and respond to sexual harassment, sexual exploitation and abuse. Persons with disabilities are encouraged to apply. Please be aware of fraudulent job offers. IFAD does not charge any fees at any stage of the recruitment process. Official communication from IFAD will always come from e-mails ending in @ifad.org. In accordance with IFAD's provisions, all new staff members will normally be placed at the first step in the grade level for which they have been selected. For information on IFAD's remuneration package, please visit IFAD's compensation and benefits page on our website. Applicants are invited to use the ICSC compensation calculator to estimate the salary and benefit entitlements. Candidates may be required to take a written test and to deliver a presentation as well as participate in interviews. In the interest of making most cost-effective use of funds and resources, we are only able to respond to applicants who are short-listed for interview. Candidates who do not receive any feedback within three months should consider their application unsuccessful.