{"schemaVersion":3,"releaseId":"rel_20261112_89308619e2c6","builtAt":"2026-11-12T08:01:10.656Z","canonicalUrl":"https://www.diplomatic.careers/jobs/unhcr-administrative-intern-nairobi-jr2669061","job":{"slug":"unhcr-administrative-intern-nairobi-jr2669061","title":"Administrative Intern","state":"open","closesAt":"2026-11-25T23:00:00.000Z","publishedAt":"2026-11-12T05:05:13.958Z","updatedAt":"2026-11-12T07:46:05.326Z","lastVerifiedAt":"2026-11-12T05:05:14.033Z","sourceUrl":"https://unhcr.wd3.myworkdayjobs.com/External/job/Nairobi-CO-Kenya/Administrative-Intern_JR2669061-1","sourceName":"UNHCR careers","applicationUrl":"https://unhcr.wd3.myworkdayjobs.com/External/job/Nairobi-CO-Kenya/Administrative-Intern_JR2669061-1","workModes":["on-site"],"grades":[],"gradeKey":null,"careerLevel":"l0","professionalFunction":"administration","subjectArea":null,"requiredLanguages":["English"],"requiredLanguagesOneOf":[],"citizenshipEligibility":"open","degreeLevel":null,"yearsExperienceMin":null,"positionsCount":1,"internationallyRecruited":null,"stipendReference":{"minimum":500,"maximum":1000,"currency":"USD","period":"monthly","evidenceKind":"estimate","notes":"UNHCR provides an allowance for food, local transportation, and living expenses to unsupported interns, calculated as a percentage of the local GS-3 step-1 salary and prorated by modality. Estimate only; excludes reimbursed travel where applicable.","sourceUrl":"https://www.unhcr.org/get-involved/work-us/careers-unhcr/types-contracts-and-appointments/internships","lastReviewed":"2026-07-14"},"summary":"Supports the Administration and Finance Unit with day-to-day operational services while gaining practical experience in office administration and coordination.","sourceDescription":"Deadline for Applications\n\nNovember 24, 2026\nHardship Level (not applicable for home-based)\nB\nFamily Type (not applicable for home-based)\n\nFamily\nStaff Member / Affiliate Type\n\nInternship\nTarget Start Date\n\n2027-01-01\nTerms of Reference\n\nOrganizational context\n\nThis internship offers an excellent opportunity for a motivated individual seeking to gain practical experience and develop professionally in the field of Administration with the leading agency for refugee protection. The Admin Intern will work under the supervision of the Senior Administrative Officer (Finance), who will provide regular guidance, mentorship, and support throughout the assignment. The incumbent will actively contribute to a range of administrative and operational functions, gaining valuable exposure to office management, procurement processes, facilities coordination, records management, travel administration, and general administrative support. This role provides a unique platform to enhance professional competencies, develop a strong understanding of UNHCR operations, and build practical skills in a dynamic and multicultural work environment.\n\nThe Administrative Intern will be supervised by the Senior Administrative Officer- Finance, who will provide regular guidance and oversight. The incumbent will support the Administration and Finance Unit in carrying\nout day-to-day administrative functions and ensuring the efficient delivery of operational support services.\n\nThe Administration and Finance Unit plays a critical role in supporting office operations, including the processing of accounts payable transactions, accounts receivable invoices, receipts, refunds and related transactions. The unit is also responsible for managing prepayments, operational advances, suspense balances, while ensuring compliance with UNHCR administrative and financiais procedures.\n\nUnder the supervision of Senior Administrative Officer - Finance, the Intern will support in the following areas:\n\n• Furniture, stationery and administrative equipment\n• Staff shuttle, taxi and related recovery arrangements\n• Administrative vendor, invoice and contract follow-up\n• Meeting, retreat, mission and high-level visit logistics\n• Procurement planning and requisition follow-up\n• Conference-room and shared-facility coordination\n• Administrative records, trackers and document repositories\n\nMinimum qualifications required\n\nIn order to be considered for an internship, candidates must meet the following eligibility criteria:\n\n• Be either a recent graduate (having completed their studies within two years of applying) or a current student in a graduate/undergraduate school programme from a university or higher education facility accredited by IAU/UNESCO; and\n• Have completed at least two years of undergraduate studies in a field relevant or of interest to the work of UNHCR.\n• Candidates with previous UNHCR Internship experience must not have exceeded the\nmaximum total cumulative full-time internship duration of eight (8) months.\n\n• Language Requirements - Knowledge of English (at B2 Level) and/or UN working language of the duty station if not English.\n\nDesirable qualifications and skills\n\nA highly organized and proactive individual with strong administrative, logistical, and coordination skills. Knowledge in procurement follow-up, records management, vendor coordination, office asset administration, and the organization of meetings, missions, and high-level events. Demonstrates excellent attention to detail, effective communication skills, and the ability to manage competing priorities while delivering timely and accurate administrative support in a professional environment. Suitable for an internship role requiring strong operational, organizational, and stakeholder engagement capabilities.\n\nConditions\nIt is a Full-time internship with working hours from 8 a.m. to 4:30 p.m. Monday to Thursday and Friday 8: am to 2:00 pm (37 hours per week).\n\nThe successful candidate assigned to support the team in Kenya Country Office. \nStandard Job Description Required Languages ,\n,\nDesired Languages ,\n,\nAdditional Qualifications Skills\nEducation\nCertifications\nWork Experience\n\nOther information\nThis position doesn't require a functional clearance\nRemote\nNo","description":["Supports the Administration and Finance Unit with day-to-day operational services while gaining practical experience in office administration and coordination."],"responsibilities":["Support procurement planning, requisition follow-up, and administrative vendor, invoice, and contract coordination.","Coordinate meeting, retreat, mission, and high-level visit logistics, including shared facilities and conference rooms.","Maintain administrative records, trackers, and document repositories while assisting with office equipment and supplies."],"requirements":[],"applicationInstructions":[],"engagementType":"internship","datePosted":"2026-11-11","applicationDeadline":"2026-11-25","locations":[{"label":"Nairobi, Kenya","city":"Nairobi","country":"Kenya","countryCode":"KE","remote":false}]},"organization":{"slug":"unhcr","name":"Office of the United Nations High Commissioner for Refugees","shortName":"UNHCR","websiteUrl":"https://www.unhcr.org","careersUrl":"https://unhcr.wd3.myworkdayjobs.com/External"},"filters":[{"field":"organization","value":"unhcr","label":"UNHCR"},{"field":"city","value":"nairobi","label":"Nairobi"},{"field":"country","value":"kenya","label":"Kenya"},{"field":"area","value":"administration","label":"Administration"},{"field":"level","value":"l0","label":"Intern or trainee"},{"field":"engagement","value":"internship","label":"Internship"},{"field":"language","value":"english","label":"English"},{"field":"citizenship","value":"open","label":"Open to all nationalities"},{"field":"mode","value":"on-site","label":"On-site"}],"eligibilityGuide":null,"salaryBand":null,"organizationBenefits":[]}